D7. SCOPE OF SERVICES
D7.1 The Services required under this Contract shall meet the clauses below and consist of
collection, assessment and documentation of relevant water quality information including reviewing
the City proposed monitoring plan to collect River, Stream and CSO discharge water quality samples.
Finalising a detailed version of the River, Stream and CSO discharge water quality monitoring plan.
Executing the monitoring plan including installation of 2 automatic samplers, undertake sample collection when specific criteria are met, ensure samples are tested and
assess and document the results meeting the Provincial December 2024 deadline.
D7.2 Data Collection and Assessment:
D7.2.1 Information pertaining to data collection and its assessment shall be collected
and documented in the Data Collection and Assessment TM.
D7.2.2 The Data Collection and Assessment TM shall be delivered in three phases: 60%
draft TM, 95% draft TM and Final Data Collection and Assessment TM.
D7.2.3 Data should be collected, assessed and documented, any past limitations should
be identified with recommendations on how to address.
(a) Data collection and assessment work to meet the 60% draft TM should include review of:
(i) past City River, Stream and CSO discharge water quality monitoring projects;
(ii) Total nitrogen (TN) and Total phosphorus (TP) nutrient water quality modeling software,
bacteria water quality monitoring software and include a recommendation for future water quality
modelling;
(iii) automatic sampling instrumentation and include a recommendation for the proposed
discharge sampling instrumentation, with cost and availability information;
◻ any electronic equipment that is installed in the sewer system is required to be intrinsically
safe.
(iv) available CSO chamber survey information and document any access issues, safety concerns,
include images where necessary;
(v) review water quality parameters in Environment Act (EA) No. 3042, Manitoba Water Quality
Standards Objectives and Guidelines (MWQSOG) regulations, past parameter collected and results;
(vi) City sewage treatment plant discharge flows and water quality existing and future
performance; and;
(vii) the proposed River and Stream sampling locations for accessibility and safety.
(b) The following should be undertaken and also documented:
(i) Inspect the River and Stream monitoring locations in the City Proposed Water Quality
Monitoring Plan document for accessibility, safety, include site risk assessments; and
(ii) Inspect the eight (8) identified CSO chamber locations in the City Proposed Water Quality
Monitoring Plan document and document any access issues, safety concerns, include images where
necessary.
(c) A cost for an independent lab to undertake the sample testing based on the parameters in the
City Proposed Water Quality Monitoring plan. The cost should include:
(i) a cost for sample testing in 2023 and 2024; and;
(ii) an estimate of number of samples to be tested and the cost for additional sampling.
(d) Include a gaps analysis and identify any gaps for future inclusion in the monitoring
protocol.
(e) Confirm the feasibility of collecting river and stream samples at the proposed locations or
recommend alternative locations, a site risk assessment shall also be included for any alternative
location identified.
D7.2.4 Data collection and assessment work to meet the 95% draft TM should;
(a) Identify if further CSO chamber surveys are required with justification.
(b) Apprise past results and review proposed water quality parameters, recommend any
changes with rational for inclusion/exclusion.
(c) Provide a high-level commentary on any development or sewer capital improvements since the
last discharge samples were collected that might impact overflow performance.
(d) Include the proposed approach to compare river and stream TN, TP, and bacteria Pollutants of
Concern (POC) against MWQSOG thresholds, include the proposed approach to evaluate potential
changes in discharge sampling water quality on event mean concentrations.
(e) Rank the eight (8) identified CSO chamber locations in the City Proposed Water Quality
Monitoring Plan with regards to selection for installing automatic sampling to monitor discharges.
D7.2.5 Should any of the requirements of the 60% Draft Data Collection and Assessment
TM as per D7.2.3 not be completed sufficiently at submission, the 60% Draft will be submitted back
to the Consultant. The 60% Draft Review Meeting will be delayed until such time that a 60% Draft
including all of the minimum requirements have been provided.
D7.2.6 Should any of the requirements of the 95% Draft Data Collection and Assessment
TM as per D7.2.4 not be completed sufficiently at submission, the 60% Draft will be submitted back
to the Consultant. The 95% Draft Review Meeting will be delayed until such time that a 95% Draft
including all of the minimum requirements has been provided.
D7.3 Detailed Water Quality Monitoring Plan.
D7.3.1 The Detailed Water Quality Monitoring Plan TM shall be delivered in two phases;
95% draft TM and the Final Detailed Water Quality Monitoring Plan TM.
D7.3.2 Detailed Water Quality Monitoring Plan TM.
(a) The 95% TM should document and confirm the following:
(i) the proposed river and stream sampling locations;
(ii) the proposed river and stream dry weather flow (DWF) and wet weather flow (WWF) sampling
trigger approach;
◻ the DWF trigger, communications and resources
◻ the WWF trigger, communications and resources
(iii) CSO discharge sampling locations with the approach to triggering sampling at each
location.
◻ trigger to collect samples at each CSO location, communications chain – and resources.
(iv) confirm the water quality parameters to be tested;
(v) the City Environmental Standard Division should be identified for undertaking all the water
quality sample testing;
(vi) an alternative independent lab should be identified to undertake the sample testing in the
event the Environmental Standards Division can’t undertake the sample testing; and;
(vii) all water quality test results shall be sent to the Consultant, the Consulting Contract
Administrator and the Province (contact to be confirmed).
D7.4 Management and Execution of the Water Quality Monitoring.
D7.4.1 Management and execution of the water quality monitoring includes the following
requirements.
(b) Initiate water quality monitoring by May 2023, targeting data collection by end of October
2023.
(c) Samples should be collected following the applicable triggers, ideally starting collection
the following day or at least no more the 48 hours after the relevant triggers.
(d) When samples are collected from automatic samplers, new vials should be put in place ampler
reset for the next event.
(e) Update the City water quality monitoring protocol, the document referenced in D5.3(g).
D7.4.2 The Water Quality Monitoring Protocol TM shall be delivered in two phases; 95%
draft TM and the Final Detailed Water Quality Monitoring Plan TM.
D7.5 River, Stream and CSO Discharge Water Quality Monitoring Report.
D7.5.1 The River, Stream and CSO Discharge Water Quality Monitoring Report shall be
delivered in three phases; the 60% draft TM, the 95% draft TM and the Final River, Stream and CSO
Discharge Water Quality Monitoring Report.
D7.5.2 Prepare a River, Stream and CSO Discharge Water Quality Monitoring Report to
document the project and results. These minimum requirements apply:
(a) The report should summarise the background City water quality monitoring and the latest
monitoring work.
(i) Reference other documents as appropriate.
(b) The approach to the water quality monitoring should be summarised.
(c) The raw results should be tabulated and included in the main body of the report or appendix
as appropriate.
(d) The results should be summarised and an analysis included.
(e) Results should be compared to 2002, 2014/2015 and research data and include commentary.
(f) Where further water quality modeling is required, the rational should be provided and the
approach and results documented.
(g) Where water quality modelling is required a TM is required and should be included in the
appendix and summarised in the report. The requirements for the water quality modeling TM and ICM
database will be determined by a change in scope of services utilising the additional allowance
upon approval of the Consulting Contract Administrator.
D7.6 Risk Register.
D7.6.1 This work shall include:
(a) All activities required to prepare the Risks and Opportunities Framework/Register.
(b) Completion of the Risks and Opportunities Identification Meeting with the Working Group.
D7.7 The major components of the Work identified in PART D - Supplemental Conditions, shall
form the minimum requirements and anticipated high level sequence of work. The Consultant is
encouraged to review the major work components and provide additional information on how the work
components could be altered, updated, or sequenced appropriately as part of their Proposal
submission.
D7.8 Unless otherwise stated, the document titled “Definition of Professional Consultant
Services” and attached as Appendix C shall be applicable to the provision of Professional
Engineering services for this Project.
D7.9 Review all applicable information, data, surveys, reports and existing drawings related
to the Project including, but not limited to the information contained in this RFP.
D7.10 Project Management.
D7.10.1 This Scope of Services item shall include all Project Management activities
required to carry out each of the phases of work to achieve the deliverable requirements. Work
under this task will include but not limited to the following:
(a) directing and coordinating efforts of the Consultant team to achieve the specific
Project goals and objectives and to meet all City requirements;
(b) providing advice, engineering services, consultation and oversight with respect to the
Scope of Services;
(c) liaising with the Consulting Contract Administrator on a weekly basis (at a minimum) to
provide Project status;
(d) The Consultant Project Manager will be required to provide Progress Reporting in order to
track and measure schedule and cost performance for the Scope of Services.
D7.10.2 All Project Management work is to be appropriately included in the fixed cost for
the phases of work.
D7.11 Monthly Progress Reports.
D7.11.1 Submit within two (2) weeks of award the proposed progress reporting format for
City review and acceptance.
D7.11.2 Progress reporting shall follow submission requirements in D6.2.3(b)(ix). D7.11.3
Progress reports will include the following minimum requirements:
(a) Scope of Services and log of any changes through the project;
(b) Financial Status; Budget and Billings, Earned Value Management, Change Management log and
contingency management;
(c) Schedule Tracking; baseline and progress schedule, deliverable submission table with
proposed dates and updated as needed;
(d) Quality Management;
(e) Issues Log; and
(f) Risks; high level risks summary and Risk Register (once developed).
D7.12 Additional Work Allowance.
D7.12.1 The Additional Work Allowance is to be used for additional data collection,
engineering, testing, public engagement, and design services that arise due to unforeseen
conditions.
D7.12.2 When such unforeseen conditions arise, the Consultant will prepare a concise
scope of work and cost proposal, following requirements as defined in D6.4, in collaboration with
the Consulting Contract Administrator. The proposal shall be submitted to the Consulting Contract
Administrator for final approval.
D7.12.3 No work shall start prior to the approval stated in D6.4.1(d).
D7.13 Cost Estimation.
(a) Basis of estimate (BOE) is to be used to produce any Association for the Advancement of Cost
Engineering (AACE) Capital Cost estimates for any proposed CSO chamber modification/changes with
allowances for design and contract administration. The BOE shall outline the estimate assumptions,
development of material take-offs, source of cost data, allowances, mark-ups/add-ons, exclusion,
exceptions, contingencies, and cost risks and opportunities.
D7.14 The Services should be in accordance with the City’s Project Management Manual
http://winnipeg.ca/infrastructure/asset-management-program/templates-manuals.stm#2 and templates
http://winnipeg.ca/infrastructure/asset-management-program/templates- manuals.stm#4 .
Notwithstanding the foregoing, the Consultant is being engaged by the City for its professional
expertise; the Consultant shall bring to the Consulting Contract Administrator’s attention any
aspect of the City’s Project Management Manual or templates which the Consultant is of the opinion
is not consistent with good industry practice.
D7.15 The following shall apply to the Services:
(a) City of Winnipeg Green Building Policy: New City-Owned Buildings and major additions
http://clkapps.winnipeg.ca/DMIS/DocExt/ViewDoc.asp?DocumentTypeId=2&DocId=5989
(b) Universal Design Policy
http://clkapps.winnipeg.ca/DMIS/DocExt/ViewDoc.asp?DocumentTypeId=2&DocId=3604
(c) Should this project include a public engagement aspect, it will be required to meet: Public
Engagement Guidelines
https://winnipeg.ca/PublicEngagement/pdfs/PublicEngagementRequirements.pdf
D7.16 The funds available for this Contract are $1,200,000.
